Purchase Order Management Software
Follow an efficient inventory procurement process with custom purchase order management software to manage purchase orders, suppliers, stock levels and more.
Purchase Order
Management Software
The key question for online businesses is how they source products efficiently. From creating purchase orders with suppliers to fulfilling customer orders, the entire chain must be seamless. Managing large inventory volumes and multiple suppliers without errors is challenging — our PO management software helps you streamline restocking, reduce human error, and reclaim time.
When dealing with many suppliers, you need dedicated control and visibility. Our PO & supplier management modules help sellers optimise restocking, manage workflows, and reduce friction across sourcing operations.
Restock Faster with Purchase Order Management Software
With the right system in place, restocking is never delayed. These features help you optimise purchase order workflows from start to finish.
Auto PO Generation
Using real‑time inventory sync, our system creates auto purchase orders based on threshold levels, lead times, demand forecast, and custom restocking rules.
Invoicing & Document Management
Track all invoices, consignment notes, pro forma invoices, RFQs, contracts, bills of lading, and reimbursements in one place — no document gets lost.
PO Approval
Set up approval hierarchies. Review auto PO lists, add or remove items, and separate POs by supplier based on cost and availability.
Order & Inventory Tracking
Get visibility into stock and order status to prevent overstocking or stockouts. Analyse fast-moving vs slow-moving SKUs to plan better procurement.
Optimise, Automate and Scale your warehouse operations with confidence.
Improved Supplier Collaboration for eCommerce Success
Managing product sourcing is critical for eCommerce businesses. A streamlined supply chain helps avoid stock-outs, missed demand, and delays caused by unavailable products. With timely inventory restocking and reliable supplier management, sellers can stay in control.
Here are the key supplier management features designed to support systematic supplier collaboration including: product list sharing, RFQs, pricing comparison, shipment tracking, and more.
Centralised Supplier Dashboard
Manage supplier data: add, update or remove and view side-by-side comparisons without logging into multiple systems.
Supplier Portal Integration
Allow suppliers controlled access to update pricing, manufacturing cycles, listings, and status.
Supplier Catalog Update
Keep up with new product additions, discontinuations, freight changes, and catalogue shifts automatically.
Shipment Tracking
Suppliers can upload tracking codes. You’ll see updated ETAs and status in your system.
Container Onboarding
Scan and verify shipped vs received items at container level, using barcodes/labels. Reconcile differences seamlessly.
Catalog Sharing & RFQs
Share catalogues, request quotes, compare supplier metrics (price, lead time, reliability) to choose optimal sources.
Not Just Manage but Optimize Inventory PO Process
No Stock-Outs Maintain optimal inventory at all times with timely restocking.
Better Supplier Collaboration Clear communication, shared data, and visibility reduce errors.
Cost Control Smarter procurement decisions and fewer mistakes improve margins.
Higher Efficiency Automating purchase order creation and approvals saves time.
Avoid Delays Approval workflows and notifications keep orders moving quickly.
Demand-Driven Purchasing Use real data not guesswork to decide when and how much to buy.
Business-Specific / Custom Formula-Based PO Generation
Automation drives accuracy in procurement. Our engine considers stock levels, demand patterns, supplier lead times, delays, and your business rules to generate precise purchase orders.
eSellerHub: Your Partner for Excellence
We’ve been building commerce systems for over a decade, helping online sellers and 3PLs strengthen their operations with reliable, tailored software. With an experienced team focused on eCommerce management platforms, we deliver custom tools aligned with each client’s needs.
Our engineers are specialists in retail and logistics systems, able to handle the complexity of large-scale procurement, supplier management, and fulfilment. If you’re looking for a partner to build a custom purchase order and supplier management platform, you’re in the right place.
01
Security at its Best
With deep experience in commerce platforms, we build solutions that close gaps before they become risks. Secure coding and reliable architecture protect your data and operations.
02
Business-Specific Customisation
Every business runs differently. We adapt solutions to your specific procurement rules, supplier logic and operational challenges, ensuring the software fits how you work.
03
End-to-End Support
From design to launch and ongoing maintenance, our team provides full lifecycle support. Clear communication and an agile approach mean you’re always backed by experts who understand commerce.
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Frequently Asked Questions
1. What is purchase order management software?
It streamlines procurement by automating purchase orders, tracking supplier data, and enforcing timely restocking without manual errors.
2. How does it automate purchase order creation?
The system generates purchase orders automatically using stock thresholds, lead times, demand forecasts, and your custom rules.
3. Does it integrate with inventory and accounting platforms?
Yes. It connects with ERPs, accounting tools such as Xero and QuickBooks, and your existing inventory systems to keep everything in sync.
4. Does it support PO approval workflows?
Yes. You can set approval hierarchies, review auto-generated POs, and group orders by supplier or cost to fit your process.
5. Can I track purchase orders in real time?
Yes. You can see supplier confirmations, expected delivery dates, and receiving status in one dashboard.
6. How does it handle documents and invoices?
All documents — invoices, consignment notes, contracts and billing records — are managed centrally for complete visibility.
7. What about multi-supplier management?
You can manage multiple suppliers through one dashboard, compare pricing, request quotes, share catalogues, and track shipments in real time.
8. Does it support bulk onboarding (e.g. parts or containers)?
Yes. It supports container-level onboarding with barcode scanning to reconcile shipped versus received items.
9. Can it handle SKU-level purchasing logic?
Absolutely. The system applies rules for fast- or slow-moving SKUs, seasonal demand, and customised restocking logic.
10. Why choose eSellerHub’s purchase order software?
Because we combine retail expertise with technical depth to deliver secure, scalable procurement systems for UK and EU businesses.
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